Tax Administrative Assistant

US-MO-St. Louis
1 week ago
Job ID
Experienced Hire
Rachel Boyer

Position Summary

Perform routine clerical and administrative functions such as drafting correspondence, scheduling appointments, organizing and maintaining paper and electronic files, or providing information to callers.


  • Operate office equipment such as fax machines, copiers, and phone systems, and use computers for spreadsheet, word processing, database management, and other applications.
  • Make copies of correspondence and other printed material.
  • Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
  • Learn to operate new office technologies as they are developed and implemented.
  • Set up and maintain electronic filing systems for records, correspondence, and other material.
  • Handle production work specific to the public accounting industry.
  • Scanning of tax documents
  • Support the Tax department with scheduling, travel arrangements, and other needs


  • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made, asking questions as appropriate, and not interrupting at inappropriate times.
  • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
  • Time Management - Managing one's own time and the time of others.
  • Multi-Tasking - Able to prioritize multiple requests and provide timely feedback
  • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
  • Speaking - Talking to others to convey information effectively.
  • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
  • Teamwork – Ability to function within a group of co-workers and learn to work with different types of people.
  • Confidentiality – Ability to keep client and employee information confidential and to not participate in office gossip.
  • Willingness to work overtime as needed

Experience and Education

High School Diploma (or GED or High School Equivalence Certificate)

2+ years experience required

Experience with CCH Access or CCH ProSystem preferred

Basic knowledge of Microsoft Word, Excel, and Outlook required, intermediate knowledge preferred


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