US-NY-New York
1 week ago
Job ID
Experienced Hire
Stephanie Marino

Position Summary

  • Basic reception duties including answering light phones and greeting guests; client & visitor hospitality upon arrival
  • Conference room scheduling; order breakfast & lunch for various meetings for clients & staff
  • Registering visitors names via security system
  • Sort & distribute incoming/outgoing mail:
    • UPS/Fedex/DHL/Messenger
  • Vendor bills – weekly coding for submission and payment
  • Run Weekly Time Reports & distribute
  • Kitchen upkeep: monitor inventory daily; reorder when necessary; start dishwasher in evenings/empty in mornings
  • Submit service calls for office machines (printers/copiers/water/coffee)
  • Expense reports/expense checks – collect & submit expense reports; distribute expense checks
  • Assist Admins with client billing bi-monthly;
  • Miscellaneous tasks such as preparing overnight packages to our Albany office, as well as occasional tasks for Marketing and HR
  • Assist Office Manager as needed


  • Strong knowledge of MS Word, Excel, Outlook
  • Strong knowledge of standard business documents
  • Previous experience with an accounting company preferred, but not necessary
  • Conscientious with a strong work ethic; punctuality is of the utmost importance
  • Ability to juggle multiple tasks and be flexible
  • Prompt, courteous, able to see the big picture; able to handle many personalities with poise and professionalism; self-starter/self-motivator; interested in learning new tasks and growing with the company

Experience and Education

High School Diploma (or GED or High School Equivalence Certificate); 1+ years


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