UHY LLP

Office Manager

US-NY-Albany
3 weeks ago
Job ID
2017-1298
Category
Administrative/Clerical
Type
Experienced Hire
Recruiter
Amanda Mich

Position Summary

Responsible for the organization and co-ordination of office administrative operations, procedures and resources to facilitate office effectiveness and efficiency. In addition to supervising and managing the administrative staff, will also provide high-level administrative assistance to Regional Managing Partner.

Tasks

  • Work with other department leaders to ensure workloads are covered effectively.
  • Impact the culture of the administrative team through consistent communication and appropriate supervisory skills.
  • Assign and monitor clerical and administrative responsibilities and tasks among administrative staff
  • Coordinate administrative staff activities to ensure maximum efficiency
  • Evaluate and manage administrative staff performance
  • Recruit and select office administrative staff
  • Organize orientation and training of new administrative staff members
  • Manage, coach, and mentor office administrative staff
  • Ensure security, integrity and confidentiality of data
  • Analyze and monitor internal administrative processes
  • Implement procedural and policy changes to improve operational efficiency
  • Review and approve office supply acquisitions
  • Act as the point of contact between the Regional Managing Partner and internal/external clients
  • Be a resource for all Managing Directors for things involving the Regional Managing Director.
  • Handle requests and queries appropriately
  • Partner with HR to update and maintain office policies as necessary
  • Liaise with facility management vendors, including cleaning, catering and security services
  • Organize and coordinate fun and collaborative office wide events (including those around holidays and firm deadlines)
  • Collaborate with the Marketing Department to assist with office and client needs as they arise 


 

Skills

  • Communication skills – Ability to negotiate, teach, diffuse, deal with conflict resolution, and communicate both orally and written in a polished and clear manner.
  • Problem analysis and assessment- Handle situations timely, anticipate issues and reach out to resources as appropriate.
  • Judgment and problem solving
  • Decision making
  • Planning and organizing
  • Work and time management
  • Attention to detail and high level of accuracy
  • Delegation of authority and responsibility
  • Information gathering and monitoring
  • Coaching skills
  • Initiative
  • Integrity
  • Adaptability – Must be able to multi-task
  • Teamwork and collaboration
  • Strong organizational and planning skills in a fast-paced environment
  • Proficiency in MS Office (MS Excel and MS Outlook, in particular)

Experience and Education

  • Business degree or equivalent (Bachelors or Associates). Appropriate experience of 10 + years w/o degree will be considered.
  • Knowledge of accounting, data and administrative management practices and procedures
  • Knowledge of business and management principles

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