UHY LLP

  • Office Administration Manager

    Job Locations US-MO-St. Louis
    Posted Date 2 weeks ago(5/11/2018 4:35 PM)
    Job ID
    2018-1415
    Category
    Administrative/Clerical
    Type
    Experienced Hire
    Recruiter
    Rachel Boyer
  • Position Summary

    Responsible for the organization and co-ordination of office administrative operations, procedures and resources to facilitate office effectiveness and efficiency. In addition to supervising and managing the administrative staff, will also provide high-level administrative assistance to Regional Managing Partner.

    Tasks

    • Work with other department leaders to ensure workloads are covered effectively.
    • Impact the culture of the administrative team through consistent communication and appropriate supervisory skills.
    • Assign and monitor clerical and administrative responsibilities and tasks among administrative staff
    • Coordinate administrative staff activities to ensure maximum efficiency, including cross-training of admin staff
    • Evaluate and manage administrative staff performance
    • Recruit and select office administrative staff
    • Organize orientation and training of new administrative staff members
    • Manage, coach, and mentor office administrative staff
    • Ensure security, integrity and confidentiality of data
    • Analyze and monitor internal administrative processes
    • Implement procedural and policy changes to improve operational efficiency
    • Review and approve office supply acquisitions
    • Act as the point of contact between the Regional Managing Partner and internal/external clients
    • Be a resource for all Managing Directors for things involving the Regional Managing Director.
    • Handle requests and queries appropriately
    • Partner with HR to update and maintain office policies as necessary
    • Liaise with facility management vendors, including cleaning, catering and security services

    Skills

    • Communication skills – Ability to negotiate, teach, diffuse, deal with conflict resolution, and communicate both orally and written in a polished and clear manner.
    • Problem analysis and assessment- Handle situations timely, anticipate issues and reach out to resources as appropriate.
    • Judgment and problem solving
    • Decision making
    • Planning and organizing
    • Work and time management
    • Attention to detail and high level of accuracy
    • Delegation of authority and responsibility
    • Information gathering and monitoring
    • Coaching skills
    • Initiative
    • Integrity
    • Adaptability – Must be able to multi-task
    • Teamwork and collaboration
    • Strong organizational and planning skills in a fast-paced environment
    • Proficiency in MS Office (MS Excel and MS Outlook, in particular)

    Experience and Education

    • Business degree or equivalent (Bachelors or Associates). Appropriate experience of 10 + years w/o degree will be considered.
    • Knowledge of accounting, data and administrative management practices and procedures
    • Knowledge of business and management principles

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