UHY LLP

  • Administrative Assistant - Audit Department

    Job Locations US-MO-St. Louis
    Posted Date 7 days ago(7/10/2018 10:44 AM)
    Job ID
    2018-1466
    Category
    Administrative/Clerical
    Type
    Experienced Hire
    Recruiter
    Rachel Boyer
  • Position Summary

    Administrative Assistant position available supporting the audit department at UHY LLP, a fast-growing, public accounting firm.

     

    Work in a fast-paced department that is looking for an individual who takes pride in quality work. You can be an integral part of our audit department by demonstrating your ability to field numerous requests under various deadlines and still uphold high standards when producing your work.  

    Tasks

    • Maintain engagement letter templates and prepare and send letters as requested
    • Formatting of audit communications and presentations
    • Finalize work paper binders and enter details of finished work on monthly logs
    • Assist in the preparation of financial statements and other special reports
    • Assist in organizing and preparing for monthly department meetings, training sessions and various other department events
    • Maintain auditors daily schedule and provide regular time reports to appropriate persons
    • Assist with quality control procedures, including tracking of independence information and assistance with coordination of the peer review process
    • Scan, copy, mail, and/or sort various mail and documents for the department
    • Support partners with administrative tasks
    • Act as back-up to other administrative positions for business continuity purposes

    Skills

    • Active Listening - Giving full attention to what other people are saying, taking time to understand the points being made and asking questions as appropriate.
    • Reading Comprehension - Understanding written sentences and paragraphs in work related documents.
    • Time Management - Managing one's own time and the time of others.
    • Work Prioritization - Able to prioritize multiple requests to meet the demands of business and provide timely feedback
    • Writing - Communicating effectively in writing as appropriate for the needs of the audience.
    • Speaking - Talking to others to convey information effectively.
    • Social Perceptiveness - Being aware of others' reactions and understanding why they react as they do.
    • Teamwork – Ability to function within a group of co-workers and learn to work with different types of people. Willingness to be cross-trained outside of primary role to support business demands as needed.
    • Proactive Approach – Ability to forecast potential problems and suggest solutions.
    • Confidentiality – Ability to keep client and employee information confidential. Communicate respectfully at all times.
    • Willingness to work overtime as needed

    Experience and Education

    • Preferably 3-5 years previous work experience as an administrative assistant in a corporate setting
    • Previous experience in an accounting or financial firm desirable but not required
    • Expert level knowledge of MS Word, Excel and PowerPoint
    • Superior organization skills and dedication to completing projects under deadline
    • Detail-oriented and comfortable working in a fast-paced office environment
    • Comfortable working with all levels of staff & management
    • High school diploma required

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